ClickUp vs Notion: comparison of project management software

ClickUp and Notion are the two best software tools designed to enable effective project management, but which is better for your business?

Image: Stock

There are many platforms and tools out there that help improve project management efforts, but with so much on the market, it can be difficult to figure out which one is right for your business needs. ClickUp and Notion are project management tools that aim to make work more accessible, collaborative, and productive than the traditional Gantt chart method.

Jump to:

What is ClickUp?

Click up is a collaborative and intuitive cloud-based project management tool for small, medium and large businesses. It allows you to manage all your projects in one place with an easy to use interface. You can create tasks, subtasks, and milestones as well as share them with team members. With the built-in time tracking feature, you can also easily track the time spent on each task.

What is Notion?

Notion is a project management tool designed to help teams organize, manage, track their tasks and collaborate. You can use it to plan projects, track team activity, and share files. Notion combines kanban boards, tasks, wikis and databases with modified markdown support. The result is an easy-to-use interface that helps teams get organized and stay in sync.

Common features of ClickUp vs. Notion

ClickUp and Notion offer many features inherent in project management software. But where Notion offers a simple and easy-to-use platform, ClickUp offers a wide range of options as well as automation.

Characteristic Click up Notion
Gantt charts Yes Yes
Time limit Yes Yes
Budgeting Yes Yes
Live Documentary Collaboration Yes Yes
Views List, board, kanban and calendar Board, list, calendar, kanban, gallery and timeline
Free plan Yes (100MB storage) Yes (5 MB file upload)
Time tracking and estimates Yes Yes

Built-in automation

Notion does not offer any built-in automation. If you want to automate parts of your workflow, you should use a third-party tool like Zapier or IFTTT. This makes Notion only suitable for projects that require minimal automation.

With ClickUp, automation is built into the platform and can be used on projects, which will help the team save time on repetitive tasks. This is a great advantage as it saves users time by staying in one project management system instead of switching between multiple tools.

Table models and views

Both ClickUp and Notion offer templates for different types of projects and a variety of board views. However, ClickUp beats Notion because it provides more table views and a larger template library.

Notion, for example, lets you add different views to a single board, such as list, timeline, gallery, and calendar. Meanwhile, ClickUp has more options than Notion. There are over 100 templates to choose from and many view choices such as board, calendar, activity, Gantt, mind map, timeline, workload, board, and list.

User interface and user experience

User interface and user experience can play a huge role in how users experience project management tools. The less time and effort it takes for someone to become familiar with project management tools, the better operationally and aesthetically.

SEE: Top Keyboard Shortcuts You Need to Know (Free PDF) (TechRepublic)

Notion has a simple and easy to understand user interface. ClickUp has a very clean design, but it takes some getting used to. Both have drag-and-drop functionality, which makes organizing projects and tasks much easier.

User roles and permissions

Both of these project management tools offer fundamental user roles; however, ClickUp offers a more granular approach with its custom role feature to customize pre-authorization. This feature lets you create custom permissions for each team member and even define what actions they can take on different projects. You can also add an unlimited number of custom fields to any team member’s profile.

With Notion, on the other hand, you have limited built-in user roles (editor, commentator, and viewer) and you can only grant members specific abilities based on those roles.

Choose between ClickUp and Notion

ClickUp offers more robust tools and is better suited for teams that want a powerful and flexible tool. It may be overwhelming at first sight, but its unlimited flexibility offers a significant advantage. Clickup offers deeper integrations, more customization, and automation features than Notion, making it ideal for teams that want powerful, flexible tools.

However, if you’re looking for a simple solution, then Notion may be your best bet. This tool offers less complexity, but it still allows you to get organized and stay on top of your tasks without learning complex systems or processes. It doesn’t have as many integrations or automation features, but if all you need is a way to organize tasks and collaborate with your team, then Notion might be right for you.

Both solutions offer free trials, so check them out before making a buying decision.